How to Tell When It’s Time to Outsource Project Management

As a small business owner, you have a lot of different things to juggle. As if it weren’t enough just to serve your clients, you’re also responsible for going out and finding prospects and creating your own marketing campaigns to grow your business. Then you have to do your own accounting and file taxes for your business, then figure out how to file your personal taxes as someone who’s self-employed. It’s a lot, and as your company starts to grow, you’ll need to outsource more of the tasks that don’t fit within your genius zone.

But outsourcing certain tasks and projects for your business doesn’t mean you don’t have to think about it at all. It’s still your business, and you need to make sure everyone understands the assignment and has everything they need to complete their tasks, but at a certain point, even that can feel overwhelming. The more people you have on your team, the more time you’ll need to spend checking in and answering emails, which leaves the question: at what point is it time to consider project management outsourcing?

It’s Time to Outsource Project Management When You Have Too Much to Do and Not Enough Time to Do It

Admittedly, this describes all small business owners - we all have too much on our plates, but if the important things in your business aren’t getting done and your business is suffering as a result, then it’s time to outsource. If you’re spending more time on project management than you are on activities that will more directly generate revenue for your business, then you have a problem.

When you notice you’re spending more time on project management tasks than anything else, that’s a good indication it’s time to outsource project management.

​It’s Time to Outsource Project Management When You’re on a Tight Budget

​While it might sound counterintuitive to hire someone when you’re on a tight budget, outsourcing is usually more cost effective than hiring your own team. When you outsource project management for small businesses, you only have to pay them for the work they do on your project instead of worrying about paying their salary and benefits regardless of how much work you need from them.

​It’s Time to Outsource Project Management When You Don’t Have Someone with This Particular Skill Set

It’s often said you need to understand something before you can manage employees to do it for you. If you don’t fully understand how they do their jobs and get results, you won’t be effective in clearly outlining what you need from them or defining realistic goals for them to meet. In that case, you’re better off outsourcing project management to someone with a firm grasp of the skills needed for this particular project. There’s no need for you to learn a whole new skill set when you have so many other things on your plate and it’s so easy to outsource project management for small businesses.

It’s Time to Outsource Project Management If Your Project Is Time Sensitive

If the project is something you need to get done ASAP, you don’t have time to learn everything you need to know about the project, hire new people to take over the project for you, and then manage the project while doing everything else you need to get done for your business.

​When time is of the essence, you’re better off spending what little time you have finding the right person to handle your project management needs for you so you can get back to doing what only you can do.

​It’s Time to Outsource Project Management If You’re Struggling to Find the Right Talent

​Whether you have yet to hire anyone for your project, or you’ve been hiring, but had to let people go because they weren’t the right fit, the key to solving your HR problems could be to outsource project management. When you outsource project management, they’ll help you identify the qualities your employees need to be successful, allowing you to reap the benefits of a well-oiled machine without having to spend countless hours trying to find, train, and manage the right employees.

​Did you know that one of the services I provide is project management for small businesses such as yours? All you have to do is schedule a call to get started learning more about my project management services and kiss that overwhelm goodbye.